Workflow Automations
Another Strength of the Ultimate Marketing Toolbox for Story-Driven Ministries & Leaders
What You Get & Why it Matters
At Dancing King Marketing, we turn your repetitive tasks into restful progress.
From event confirmations to course enrollments, content distribution to donor follow-up, our workflow automations keep your mission moving—without burning out your team.
You don’t have to be tech-savvy. You just need a system that works while you sleep.
Workflow Automations
Making ministry move even when you’re off the clock.
You know that moment when someone says, “We should send out a follow-up email” or “Can someone remind them about the event next week?”
And everyone nods, but no one actually gets to it?
That’s the gap automation was made to close.
It’s the difference between someone feeling seen and someone getting lost.
Between full events and forgotten ones.
Between clarity and chaos.
At Dancing King Marketing, we don’t just build you a system that works—we build one that works automatically.
So you can show up fully where you’re needed most—and let the behind-the-scenes processes take care of themselves.
Workflows That Know What to Do—So You Don’t Have To
Think of a workflow automation as a well-trained assistant who knows:
Who just signed up
What they’re interested in
When to follow up
How to respond when they click, open, RSVP, or don’t
Where to send the information next
And the best part?
They never forget.
They don’t need coffee.
And they don’t get distracted.
We build these smart automations into your website, CRM, communication tools, and event platforms—so your people are welcomed, followed up with, and invited deeper without you needing to send another text or reminder.
You Stay Present. Your Systems Stay Productive.
Most ministry and business leaders have already written the email in their head… they just never get it out the door.
Or they’ve collected hundreds of names… but have no idea who’s ready for a deeper conversation.
Or they’ve planned great events… but 40% of the RSVPs never make it because there were no reminders, updates, or last-minute directions.
Our workflow automations solve all of that.
Here’s What Gets Automated—So You Don’t Have To
Just a few examples:
Event Flow Automation
Someone signs up for your annual gathering
They immediately get a confirmation email and text
Three days later, they receive a prayer request form to fill out in advance
A week before, they get a reminder and directions
After attending, they’re invited to submit a video Jesus story
Based on attendance, they’re tagged in your CRM for next year’s invite
If they don’t attend, they receive a “we missed you” note with next steps
All of this happens without a single manual message
Course Enrollment Flow
A user registers for your new discipleship course
They receive onboarding materials and calendar links
Each module is released weekly, with reminder texts the morning of
If they don’t log in, an encouragement message is sent
After completing the course, they’re invited into your private community
Their feedback is collected and used for future course refinements
Donor Follow-Up Flow
Someone gives to your ministry online
They immediately receive a personalized thank-you message
Their contact is tagged as a donor and routed to a thank-you call list
A month later, they’re sent a testimony of how their gift made an impact
At year’s end, they receive a tax statement and invitation to a special event user registers for your new discipleship course
Recurring Ministry Flow
You serve a city every summer with a specific outreach
Anyone who engages with that campaign is tagged for follow-up
One month before the next cycle, those contacts receive an invite
Last year’s volunteers are automatically texted for availability
Donors from that project receive an update and opportunity to re-engage
And on and on.
The possibilities are endless. And the power comes not just from the technology—but from how we design it around your real-world rhythms.
Not Just “Set It and Forget It”—But “Set It and Flourish”
One of the myths about automation is that it makes things robotic.
But in our world, automation doesn’t replace relationship—it preserves it.
Because when the system sends the reminder, updates the tag, logs the call, or gathers the feedback…
You’re free to be human again. To notice. To listen. To lead.
Our automations are deeply personal—custom-built around your voice, your audience, and your purpose.
That means every email sounds like you.
Every message goes out at the right time.
Every follow-up reflects what the person actually did—or didn’t do.
Our Platform: Unified. Flexible. API-Ready.
If you’re a little more technical, you’ll appreciate this:
Our automations connect with nearly everything—your calendar, Zoom, Stripe, Facebook, Instagram, Google reviews, donation processors, external databases, and more.
We can:
Trigger workflows from external form submissions
Connect to payment gateways and set follow-up based on giving levels
Use CRM tags to route people into sequences
Send voicemails, texts, or emails in a timed flow
Route leads to your team or partner organizations
Segment audiences based on behavior and engagement
And plug into other tools through robust API integrations
But you don’t need to know all that.
You just need to know it works—and that we’re running it for you.
Sleep-Driven Strategy
We like to say our clients become geniuses in their sleep—not because they’re dreaming up new campaigns at 3 a.m., but because their systems are quietly working while they rest.
That’s the kind of peace you can feel in your bones.
And the kind of ministry you can sustain for the long haul.
Your Calling Deserves Better Than Chaos
You were called to preach, teach, lead, love—not to chase down loose ends, missed messages, or forgotten follow-ups.
Let’s build you a system that works like you do: wisely, personally, and faithfully.
Book a Discovery Call Today
We’ll help you stop managing details—and start multiplying your impact. While you sleep. While you rest. While you lead.
What Happens in this Phase
We identify your most repetitive, time-consuming processes
We map your audience flows: from first contact to long-term engagement
We build workflow automations that trigger based on actions (form fills, clicks, missed appointments, video views, donations, etc.)
We write custom emails and text templates that match your voice
We tag and segment your contacts for better personalization
We test each sequence to ensure everything fires properly and flows smoothly
We build dashboards to show what’s working, what’s converting, and where gaps exist
We train your team—or we run it all for you
Success Markers in this Phase
Technical Success Markers
Automations are live, tested, and functioning without manual intervention
Contacts are segmented by behavior, engagement, and campaign response
Email and text open/click rates improve due to timely, targeted messaging
Funnel conversion increases due to consistent follow-up and engagement
Calendar bookings, event attendance, and course completion rates rise
Testimony and review requests are automated and producing consistent feedback
CRM is clean, categorized, and aligned with current audience activity
Relational and Experiential Success Markers
You stop saying “I need to remember to send…”—because it already went
You feel less reactive and more responsive
You notice people thanking you for thoughtfulness—without knowing it was automated
You regain creative space and emotional margin to lead and listen
Volunteers, team members, and partners feel more confident because they’re supported by the system
Your events, launches, and programs feel easier—not heavier
You sleep better—because you trust the work is still moving
PRICING
Choose Your Plan
DIY PLAN
$247/month
After $1000 Setup
You Run It, We Answer Questions
Website / Blog
Unlimited Video Testimonies
Email Marketing / CRM
Courses / Products / Communities
Unlimited Sales Funnels
2-Way SMS Marketing
Custom Phone Number
Booking & Appointments
Workflow Automations
Reputation Management
Social Media Consolidation
Tracking & Analytics
Surveys & Forms
Document Signing
Payment Processing
SEO Best Practices
No contracts - cancel anytime
AGENCY PLAN
$997/month
After $2000 Setup
Everything from the DIY Plan
We Run the Technology For You
Brand Strategy Audit
New Opportunity Explorations
Brand Planning & Management
Communications Planning
Messaging Triage & Escalation
Monthly Report & Idea Review
We Generate 5 Content Items/Month
Create & Launch Campaigns
We Run Testimony Campaigns
Course & Product Ideation
Course & Product Management
Survey & Data Integration
Event Calendar, Registration, Billing
Book You as Guest on Podcasts
SEO Optimization
No contracts - cancel anytime
PARTNER PLAN
FREE
After $2000 Setup
Our Favorite Option!
Custom Solution Around Testimonies
Fees Covered by Donors
Availability Based on Donor Volume
Selected by Testimony Type / Volume
Testimonies Shared with JesusDoes
"You Lift Him Up, He'll Get The Tab."
Click the Button to Learn More
No contracts - cancel anytime
Clarifying Vision, Amplifying Impact
George Owens
The irony of a site about testimonies having placeholder quotes like this from me is crazy. The good news is real ones will replace me soon enough.
Kim Wexler
I had the same thought! But hey, I guess I'm okay being a placeholder for $50 and some good coffee once in a while. And I do think it's a good cause that will help a lot of people.
James Cart
Wait! You're getting $50? Not fair! Is it cuz you dressed better? They better update these testimonies with real ones soon! Now, how do I take that fifth star away from my review?
About Dancing King Marketing
Dancing King Marketing exists to lift up the name of Jesus by serving ministries and business leaders who would rather help people encounter Him than mess with the details of marketing themselves.
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All Rights Reserved.
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